However, it keeps your calendar a click away, so you can view your events, agenda, and even tasks, as well as having the functionality of adding new events and tasks directly. InstaCal works with any of the calendars that you already have set up in Calendar, or you can manually add unlimited accounts from Google, Office 365, and Outlook.

• Add Outlook To Mac Mail
• Mac Outlook Add Account
• How To Add My Outlook Calendar To My Mac

When you add Calendly to Outlook, say goodbye to back-and-forth emails and schedule more of the meetings that matter.A Calendly account is required to take advantage of this add-in. If you aren’t already a user, please visit calendly.com and sign up for your free account. Top Benefits. Users can manually add the iCloud Calendar in Outlook and access them from the Mail and Calendar app on Windows. Step 1: Open iCloud web on a browser and select the Calendar option. Step 2: Decide which Calendar you want to export and select the share button beside it. Step 4: Navigate to the Outlook web and open the calendar menu in it.

The article shows how to open and view shared calendar in Outlook on your desktop and how to import an iCal file exported from another app into your Outlook.

In the previous article, we discussed different ways to share Outlook calendar with other people. Looking from another angle - if someone shared a calendar with you, how do you open it in Outlook? There are a few methods to view a shared calendar in Outlook on your desktop:

Add calendar shared within organization

When a calendar is shared within the same organization, it can be added to Outlook with a single click. Simply open the sharing invitation that your colleague sent to you and click the Accept button at the top.

The calendar will appear in your Outlook under Shared Calendars:

View calendar shared outside organization

The process of accepting a calendar sharing invitation by an external person is a bit different, but still very much straightforward in case you use Outlook for Office 365 or has an Outlook.com account.

1. In the sharing invitation, click Accept and view calendar.
   
2. You will be taken to either Outlook on the web or Outlook.com and, possibly, asked to log into your account. Once you do that, you will see the Calendar subscription details. If needed, copy the link to the calendar for future use, and then click the Save button.
   

The shared calendar will appear under Other calendars in Outlook.com as shown in the below screenshot, or under People's calendars in Outlook on the web. In desktop Outlook, you can find it under Shared calendars.

Open shared calendar of a coworker without invitation

To view a calendar that belongs to someone in your company, you do not actually need an invitation as the view level of access is given to all internal users by default (though, it can be changed by your administrator or IT persons).

Here are the steps to add a shared calendar to Outlook:

1. From your Calendar folder, go to the Home tab > Manage Calendars group, and click Add Calendar > Open Shared Calendar.
   
2. In the small dialog window that opens, click Name…
   
3. In the displayed list, find the user whose calendar you wish to add, select their name, and click OK.
   
4. If you've selected a valid person, his or her name will appear in the Name box, and you click OK.
   

That's it! The calendar of your colleague is added to your Outlook under Shared Calendars:

1. If an internal user has shared their calendar directly with you, the calendar will open with the permissions they provided; otherwise – with the permissions set for your organization.
2. To open a calendar that belongs to an external user, you will need ether an invitation or .ics link.

Add an Internet calendar to Outlook

If you have an ICS link to a calendar that someone else shares publicly, you can subscribe to that public calendar to view it in your Outlook and receive all updates automatically. Here's how:

1. Open your Outlook calendar.
2. On the Home tab, in the Manage Calendars group, and click Add Calendar > From Internet…
   
3. In the New Internet Calendar Subscription dialog box, paste the iCalendar link that ends in .ics:
   
4. Outlook will ask you to confirm that you want to add this Internet Calendar and subscribe to updates. Click Yes to import the calendar with the default settings, which work just fine for the most part, or click Advanced to configure custom settings:
   In a moment, the Internet calendar will appear under Other Calendars in your Outlook:
   

Import iCalendar file to Outlook

In some situations, you may want to import events from your other calendar into Outlook to spare the trouble of re-creating all your appointments from scratch. Instead, you export the calendar from another app (say, Google calendar) or another Outlook account as an ICS file, and then import that file into Outlook.

To import an iCal file into Outlook 2019, Outlook 2016 or Outlook 2013, this is what you need to do:

1. Open your Calendar.
2. Click File > Open & Export > Import/Export.
   
3. In the Import and Export Wizard that appears, select Import an iCalendar (.ics) or vCalendar file(.vcs) and click Next.
   
4. Browse for the iCalendar file (it should end with the .ics extension) and click OK.
   
5. Based on your needs, choose one of these options:
   • Open as New – to add a new calendar to your Outlook.
   • Import – to import the items from the iCal file into your primary Outlook calendar.

Go to your Outlook calendar and, depending on your selection in the last step, you will find either a new calendar under Other calendars or all events from the .ics file imported into your existing calendar.

That's how you can open and view a shared calendar in Outlook. I thank you for reading and hope to see you on our blog next week!

You may also be interested in

• You can sync your Google Calendar to the Outlook desktop app for Mac by adding your Google account and PC by importing your calendar.
• You can also sync your Google Calendar to your Outlook.com account.
• If you have a paid G Suite account, you can use the G Suite Sync for Microsoft Outlook tool.
• Outlook can automatically sync with a Google Calendar when you use Outlook on mobile devices for iOS and Android operating systems.

If you use Outlook and Google calendars to manage your life, syncing them is critical to avoiding conflicts and ensuring you don't miss planned events or calls.

How you add a Google Calendar to your Outlook account depends on what platform you're using. You can import your calendar, add your entire Google account to your Microsoft desktop app, or add a calendar while logged into your Outlook account.

If you want to sync your Google Calendar to Outlook, here are three ways to do it.

Check out the products mentioned in this article:

Microsoft Office (From $149.99 at Best Buy)

Apple Macbook Pro (From $1,299.00 at Apple)

Acer Chromebook 15 (From $179.99 at Walmart)

How to sync your Google Calendar on Outlook.com

1. Open Google Calendar.

2. In the left-hand column, hover over the calendar you want to add to Outlook.

3. Click the three dots beside the calendar.

4. Select 'Settings and sharing.'

5. On the Settings page, scroll to the 'Integrate calendar' section

6. Copy the 'Secret address in iCal format' link.

7. Log in to Outlook.com and click the calendar icon in the left sidebar.

8. Click 'Add calendar.'

9. Choose 'Subscribe from the web' in the left-hand column.

10. Paste the 'Secret address in iCal format' link.

11. Title the calendar and then click 'Import.'

How to sync your Google Calendar on Outlook for Windows

1. Go to https://calendar.google.com.

2. Click on the gear icon in the upper-right.

3. Select 'Settings' from the drop-down menu that appears.

4. Choose 'Import & Export' in the left sidebar.

5. Select 'Export' to download a zipped .ics file of your Calendar content.

6. Launch Microsoft Outlook.

7. Click 'File' in the upper menu bar.

8. Select Open & Export from the left sidebar.

9. Click the 'Import/Export' option.

10. In the pop-up window that appears, click 'Import an iCalendar (.ics) or vCalendar file (.vcs)' before selecting 'Next.'

11. In the file window, locate and select the zipped folder you downloaded for Google Calendar before clicking 'Open.'

12. Choose 'Import' in the window that appears to bring your Google Calendar items into your Microsoft Calendar. You can also choose to create a new calendar in Outlook.

How to sync your Google Calendar on Outlook for Mac

1. Launch Microsoft Outlook.

2. Click on 'Outlook' in the top toolbar.

3. Select 'Preferences' from the drop-down menu.

Add Outlook To Mac Mail

4. Choose 'Accounts.'

5. Click on the '+' icon at the bottom of the left sidebar.

6. Select 'New Account.'

7. In the login window that appears, enter the Gmail account associated with the Google Calendar you want to sync then press 'Continue.'

Mac Outlook Add Account

8. Choose 'Continue' to authorize your Gmail account to be synced to the Microsoft Cloud.

9. A new browser window will open with a list of your Google Accounts. Select the email account you want to sync to Outlook.

How To Add My Outlook Calendar To My Mac

1o. On the next page, click 'Allow' to authorize Microsoft Apps & Services to have access to your Google Calendar.

11. Select 'Open Microsoft Account' in the pop-up window that appears.

12. Click 'Done' after your account has been added.

13. Click the Calendar icon at the bottom of Outlook's left sidebar to see your Google Calendar events in your Microsoft Calendar.

Related coverage from Tech Reference: